Education Access Plan (EAP) Renewals

It is the student's responsibility to notify Access & Inclusion (A&I) for each new course enrolment to ensure that colleges receive Education Access Plan (EAP) information about reasonable adjustments. If students do not renew and/or advise A&I of their correct courses then they will not have reasonable adjustments or supports in place for those courses.

Registration with A&I is determined by the dates outlined in the medical documentation provided. If the support period has expired students will need to submit new medical documentation to continue their registration before a new EAP can be issued.

Please Note: Eligibility time frames depend on the nature of the disability or medical condition. Students with a condition that is variable or treatable, may be required to re-new their registration and provide updated medical documentation after 6-12 months.

Scenario One

Your medical documentation is current and you do not require any changes to the adjustments listed in your original Education Access Plan (EAP) please complete the following steps:

Log into the Student Access Portal
Click on My Access and Inclusion Support,
Select Semester Renewal,
Select Add New,
Select the Semester or Session from the dropdown.

Note(Do not select more than one (1) Semester or Session)
If you wish to repeat all the adjustments mentioned in your EAP, click on Submit for All Adjustments. To review the adjustments, click on Review the Renewal. If you wish to remove an adjustment from the EAP, click on Remove Reasonable Adjustment.
Submit the request by clicking on Submit at the end of the screen.
You will receive an email confirmation of the semester renewal request.

Scenario Two

Your medical documentation has expired, your medical condition has changed, or you require changes to the adjustments listed in your EAP please complete the following steps:

Log into the Student Access Portal
Click on My Access and Inclusion Support,
Select Update Request,
Click on Add New,
Fill out the relevant details, upload valid supporting documents for this request, and submit the request.
You will receive an email confirmation about the submission of the request.

Scenario Three

If a meeting with the advisor is required, follow the process below:

Log into the Student Access Portal
Click on the Appointments tab on the left-hand side of the screen
Click Request New Appointment on the bottom of the screen
Choose the Appointment Type such as Advisory or Assistive Technology and the method of meeting such as (Zoom or Face to Face)
Select the Date, Time, Location, Staff Member, and Days of the Week for the appointment. Click on Check Availability to search for all available appointments
Choose your preferred time slot, and click Submit Request
You will receive an email confirmation about the appointment

IMPORTANT: Your EAP will be updated to include your new course enrolments and sent electronically to the relevant Course Convenors/Lecturers/Tutors.

Please be advised that it is the student's responsibility to contact each of their Course Convenors to discuss the implementation of their EAP. Students must be aware that without sufficient notice, adjustments may not be implemented. This can be done face-to-face or via email.

If you are unsure whether your medical documentation has expired or have any queries about these instructions contact the Access & Inclusion office.