Education Access Plan (EAP) Renewals

Important changes to service

Due to the high volume of late Education Access Plan (EAP) renewal applications it is no longer feasible to process late Special (Alternate) Exam Arrangements (SEAs). 

It is your responsibility to ensure that you have a valid EAP in place with Access & Inclusion at least two (2) weeks prior to examination periods. 

The deadline to renew EAPs and request Special (Alternative) Exam Arrangements (SEAs) for Semester 2 2019 is:

  • Friday 9 August for mid-semester exams; and
  • Friday 11 October for end of semester exams.

Please note that students who do not inform Access & Inclusion (A&I) within this timeframe will not have their SEAs implemented for the examination period. New registrations after the deadline will be considered on a case-by-case basis.

How do I renew?

If you medical documentation is current and you do not require any changes to the adjustments listed in your Education Access Plan:

Complete the Education Access Plan (EAP) Renewal Form to advise your course codes for Semester 2 2019 and via email to Your EAP will be updated to include your new course enrolments and sent electronically to the relevant College(s) - you will be cc'd into that email. Once the EAP has been issued please discuss its implementation with each of your course convenors/lecturers. This can take place face-to-face or via email. 

If your medical documentation has expired, your medical condition has changed, or you require changes to the adjustments listed in your EAP:

Please send updated medical documentation outlining the current impacts of your condition and any additional reasonable adjustements required along with your completed Education Access Plan (EAP) Renewal Form to 

Access & Inclusion will review your information and if required will contact you to arrange an appointment to discuss your circumstances further. Once your EAP has been issued please discuss its implementation with each of your course conenors/lecturers. This can take place face-to-face or via email.

it is recommended that all students provide the required documentation as soon as possible as Access & Inclusion become increasingly busy at the beginning of the semester. Please note that Access & Inclusion may take up to 10 working days to process renewals during busy periods.

More information 

If you are unsure whether your medical documentation has expired, wish to make an appointment to see your SASO or have any queries about these instructions please email or phone 6125 5036.