How to Apply / Procedure for Exchange

**Important Dates**

Exchange applications for Semester 1
: open 15 March and close 31 May.
Results posted: Mid August

Exchange applications for Semester 2: open 1 September and close 30 November.
Results posted: Mid February following year.
 

Ever wanted to study overseas? If you want to apply for exchange through ANU Global Programs, we have 170+ universties in over 35 countries for you to choose from!

The exchange application process starts long before the application deadline, so students should prepare one year in advance of going on exchange.

Exchange places per partner are limited and competition is high, so be prepared and don't miss out. Start planning at least a year before you want your exchange to start.*

Plan your ANU degree subjects knowing you will be taking a semester out to study overseas. Try to save your electives courses. Check your eligibility to apply.

NOTE: NEW APPLICATION PROCESS FOR 2020 S1 EXCHANGE - students only need to complete ONE application (with five preferences).


How to Apply for Exchange
 

Step 1 - Research

Two semesters before exchange:

  • Attend an ANU Global Programs "Exchange Information Session". Sessions are advertised through the Global Programs Facebook site.
  • Timeline for exchange studies for 2020 Semester 1.
  • Exchange is only available for undergraduate course work studies at the moment.
  • RESEARCH - Look through the list of exchange partners for suitable course offerings on the exchange university's website and their course catalogues.
  • DISCIPLINES OFFERED - Ensure the universities you select actually offer courses in the disciplines that you are interested in studying in the correct timeframe.
  • USE PROGRAM SEARCH - You can also use the Global Programs System Program Search to find exchange partners and narrow down your selections.
  • ELIGIBILITY - Please do check your eligibility for the university you are interested in.
  • ROOM WITHIN DEGREE - To be eligible for a semester of exchange studies, students must have a minimum of 24 ANU units available within their ANU degree.
  • UNIVERSITY OFFERING - Look at each university's exchange year level offered, GPA requirements, term dates, any language requirements, full semester course load equivalencies etc.
  • NARROW DOWN CHOICES - Find at least 5 universities with course offerings that you are interested in, then seek academic college approval for your proposed exchange studies.
  • COLLEGE ENDORSEMENT FORM COMPLETED - Print out a College Endorsement Form (CEF) and complete it by listing the 5 universities and the equivalent full semester load credit equivalency for each university.
  • ACADEMIC COLLEGE APPROVAL - Book an appointment, email or drop-in to see your academic college(s) and get the College Endorsement Form (CEF) approved by an academic college advisor.
  • LANGUAGE APPROVAL FORM (IF APPLICABLE) - This form is only applicable if you are studying courses taught in a European language for your exchange ie. taking courses taught in French, German, Italian, Portuguese and Spanish. You must then complete a Language Approval Form (LAF) which must be signed by a language convenor. Applicants do NOT need to complete a LAF if your exchange courses are taught in English or if you are taking an Asian language.
  • SCAN COMPLETED FORMS INTO ONE DOCUMENT - You will need to scan your CEF and (inf applicable) also your LAF, as one document (pdf) and upload the combined document into your exchange application in the Global Program System.
  • Your application for exchange is only for one semester of exchange studies. For YIA applicants, the exchange is for one year of exchange studies.
  • If you wish to go on exchange for two semesters (from Sept to following June), please refer to the exchange partner list, for exchange partners where two semesters of exchange are possible.

 

Step 2 - Application

Two semesters before exchange:

  • Find the partner you are most interested in and start your exchange application.
  • REGISTER - Register an account on the ANU Global Programs System to apply for exchange.
  • COMPLETE ONE EXCHANGE APPPLICATION TO ANU (WITH FIVE UNIVERSITIES LISTED) - You MUST list the FIVE universities (FIVE preferences) in your single application, by selecting each university from the dropdown menu. Your top university of choice will be your first preference, followed by four more universities of your choice.
  • APPLICANTS ARE GPA RANKED FOR SPOTS AVAILABLE - Exchange spots are limited per partner and some partners may not offer exchange if there is an imbalance. All exchange applicants are GPA ranked amongst all the applicants who apply for exchange for the semester they have applied for. After the application deadline, the applicant's official ANU GPA will be used in ranking all the applicants for the exchange spots available and the exchange partner allocated accordingly to you.
  • TICKS IN ALL BOXES AND SUBMIT - Every task on your application to ANU must have a tick against it before you submit your application for assessment by ANU Global Programs.

  • UPLOAD CEF (plus LAF if applicable) - Upload your approved College Endorsement Form and also (if relevant) your Language Approval Form into your online application (please upload it as one document).
  • Write a statement of purpose about how you would make a great ambassador for ANU.

 

Step 3 - Nomination

One semester before exchange:

  • Successful applicants will each be allocated one exchange partner. Allocation of exchange spots is based on GPA rankings.
  • RESULTS OF EXCHANGE PARTNER ALLOCATION - Results are released on the ANU Global Program System.
  • An exchange partner will be allocated to you if you are eligible for exchange.  The results of partner allocation are final and applicants log in to view their allocated partner. Results release date: S1 exchanges results released in mid-August. S2 exchanges results released in following year mid-February.

  • NOMINATION BRIEFING - Attend an ANU Global Programs "Nomination Briefing Session". Students will be emailed with an invitation to attend the sessions.
  • MAKE DECISION - Once the partner Accept (commit) to exchange or decline (withdraw) from the exchange offer.
  • START APPLICATION TO EXCHANGE PARTNER - Go through the application instructions to apply to the exchange partner, as located in the Learning Content section for the allocated partner.
  • SUPPORTING DOCUMENTS - Gather necessary documents as required by the exchange partner eg. the partner's exchange application (most are completed online or some may need couriering), copy of passport, official transcripts, academic reference letters, insurance etc.
  • OFFICIAL TRASNCRIPTS - Students will be emailed a link to retrieve their official ANU trasncript from MyEquals around the beginning of the semester / nomination briefing period. Sutdents are required to log into MyEquals to download their own transcript, to be used during your application to your allocated exchange partner.
  • MEET PARTNER DEADLINES - Complete the application process directly with your allocated exchange partner, following instructions as advised by the partner, and ensure the partner's application deadlines are met. Each partner will have its own deadline and they all differ.
  • COURSE SELECTIONS AND APPROVALS - Organise course selections and approvals with your academic college(s), ensuring the courses chosen are courses that your academic college can approve and they meet your degree requirments, as decided by your academic college.
  • FULL SEMESTER LOAD AT PARTNER AND CREDIT EQUIVALENCY - The full semester load for each partner is different. Students are required to study the equivalent of a full semester load of courses, which can be anything from 3 to 9 courses, depending on what the credit equivalency is for a full semester load. The credit equivalency is shown for each exchange partner on the partner program brochure on the Global Program System.
  • Each exchange partner is unique and application processes vary for each university.
  • Receive an official exchange offer from your exchange partner.

 

Step 4 - Pre-departure

One semester before exchange:

  • Receive further information from your host university.
  • Apply for accomodation, insurance, visa etc.
  • Apply for OS-Help, grants, scholarships where relevant.
  • PRE-DEPARARTURE SESSION - Attend an ANU Global Programs "Pre-Departure Session". Students will be emailed with an invitation to attend the sessions.
  • COMPLETE ENROLMENT CHANGE FORM (VITALLY IMPORTANT) - Students must complete an "Enrolment Change Form" and provide the form to your academic college(s). One form for each academic college. This is to ensure you continue to be enrolled at ANU in an 'Exchange shell code' for your exchange semester while you are away on exchange. You must be enrolled with your ANU academic college(s) during your exchange semester and you must get this done before you leave for exchange, so that your exchange studies will earn you credits towards your ANU degree when you have successfully completed your exchange.
  • Students will continue to pay/accrue their usual tuition fees and service amenity fees at ANU during their exchange semester. Students do NOT pay tuition fees to the exchange partner university.
  • ANU ENROLMENT DURING EXCHANGE - Enrolment at ANU druing exchange is essential, especially for international students with Australian student visas, who go overseas on exchange. Students must be enrolled at ANU during exchange.
  • CHECK ENROLMENT ON ANU ISIS ACCCOUNT - Once you have handed in your 'Enrolment Change Form', ensure you check your ANU ISIS account to show you are enrolled at ANU for 24 units in total, whether you are a single or double degree student. You must have an ANU enrolment for 24 units for your exchange semester.
  • Organise any changes or final course approvals with your academic college(s).
  • Finalise all arrangments in preparing to go! Finances, flights, mobiles, immunisations, insurance etc.
  • Bon voyage!

 

Step 5 - On Exchange!

The exchange semester:

  • So pack well and have a safe journey!
  • Arrive at your exchange partner and attend their orientation week.
  • Connect with your host and new friends at the partner university.
  • Continue to check your ANU email account and communicate with ANU using your ANU email account.
  • Keep in touch with ANU and share your experiences on Global Programs Facebook and take part in the Instagram Contest. We love your pix!
  • Write an article for the ANU Global Programs blog.
  • Before returning, settle all outstanding arrangments eg. order transcript, return that library book, settle your accommodation fees!

 

Step 6 - Return from Exchange

Semester following return from exchange:

  • Enjoy your travels and come back safely.
  • Start back at ANU and volunteer for Global Program events, we need lots of help from exchange returnees.
  • We love to have you join us for exvhange related activities for Orientation/Bush Week, Global Fair, ANU Open Day, etc.
  • Share your experience with prospective exchange students by taking part in social events organised by ANU Global Programs.
  • Join the ANU Exchange Network and be a buddy with incoming exchange students.

 

* Some degrees may only allow you to go on exchange after having completed more than 1 year of full-time study. Also, some partners may have restrictions that do not permit students to study with them until their third year of undergraduate study.