How to Apply / Procedure for Exchange

**Important Dates**

Exchange applications for Semester 1
: open 15 March and close 31 May.
Results posted: Mid August

Exchange applications for Semester 2: open 1 September and close 30 November.
Results posted: Mid February following year.
 

Ever wanted to study overseas? If you want to apply for exchange through ANU Global Programs, we have 170+ universties in over 35 countries for you to choose from!

The exchange application process starts long before the application deadline, so students should prepare one year in advance of going on exchange.

Exchange places per partner are limited and competition is high, so be prepared and don't miss out. Start planning at least a year before you want your exchange to start.*

Plan your ANU degree subjects knowing you will be taking a semester out to study overseas. Try to save your electives courses. Check your eligibility to apply.


How to Apply for Exchange
 

Step 1 - Selecting Partner Institutions

Two semesters before exchange:

  • Attend an ANU Global Programs "Exchange Information Session". 
  • Exchange is only available for undergraduate course work studies at the moment.
  • RESEARCH - Look through the list of exchange partners for suitable course offerings on the exchange university's website and their course catalogues. Ensure that you are eligible for exchange and that the partner institutions offer courses that you are interested in and are in line with your ANU degree requirements. 
  • USE PROGRAM SEARCH - You can also use the Global Programs System Program Search to find exchange partners and narrow down your selections.

Please note that students going on exchange in their final semester, may result in delayed graduation. It is often not possible for ANU to obtain your exchange transcripts in time due to differences in semester dates, exam periods and administation timing. Exchange transcripts are usually only sent to ANU a couple of months after your exchange finishes and hence, we require a maximum of one semester ahead to process your transcript and award you with the relevant ANU credits. If you are not willing to run the risk of delaying your graduation, please do not go on exchange in your final semester. 
 

Step 2: Starting Your Exchange Application

Two semesters before exchange:

  • Have 5 partner institutions that you are interested in for exchange. 
  • Fill in a RAID form and obtain a signature from your ANU academic college. 
  • If you intend to take your exchange courses in European languages, you will also need to fill in a Language Approval Form
  • After you have your forms ready, you may begin your ONLINE application via the ANU Global Programs System.
  • Make sure to complete all sections on the online questionnaire, this includes uploading required forms, reading required tasks, writing a statement of purpose and filling in all questionnaires. Incomplete applications will not be considered. 
     

How do we rank your exchange applications?

  • Applicants are ranked based on their GPA for available spots
    Exchange spots are limited per partner and some partners may not offer exchange if there is an imbalance. All exchange applicants are GPA ranked amongst all the applicants who apply for exchange for the semester they have applied for. After the application deadline, the applicant's official ANU GPA will be used in ranking all the applicants for the exchange spots available and the exchange partner allocated accordingly to you.

     

Step 3 - Allocation Outcome and Nomination

One semester before exchange:

  • Allocation results will be announced on:
    S1 exchanges results: mid-August
    S2 exchanges results: following year mid-February.

     
  • Successful applicants will be allocated one exchange partner. Allocations are final and cannot be changed
  • Once you have been allocated to a partner, you must attend a NOMINATION BRIEFING (we will email you an invitation after results release).
  • Make a decision - you can accept (commit) or decline (withdraw) your allocated partner institutions.
  • If you decide to decline, you will not be given a new partner and will need to re-apply next year. 

If you accept your allocation, we will nominate you to your allocated partner and you can  APPLY to your allocated partner. 
 

Step 4 - Apply to Your Allocated Partner

  • Once you have accepted your allocation, you will have access to application instructions to apply to the exchange partner. This information is located in the learning content section on the Global Programs System.
  • Depending on your allocated exchange partner institutions, you will receive an email from the partner institutions containing information on how to apply to the said institution. If you do not receive an emails from the partner, please check the learning content section on the Global Programs System.
  • Apply to the partner institutions by the required deadline and wait for an official exchange offer from the partner institution.
  • Select courses you intend to take at the partner institution and get course approval from your ANU academic college. 


Commonly requested documents for your applications

Each exchange partner is unique and application process may vary. The types of documents required may also be different. Below are some of the commonly requested documents for your applications 

  • SUPPORTING DOCUMENTS - Gather necessary documents as required by the exchange partner eg. the partner's exchange application (most are completed online or some may need couriering), copy of passport, official transcripts, academic reference letters, insurance etc.
     
  • ACADEMIC REFERENCE LETTERS - You will need to contact your lecturers or tutors for academic references. Some institutions may require your academic referee to have certain quailifications. 
     
  • OFFICIAL TRANSCRIPTS - Students will be emailed a link to retrieve their official ANU trasncript from MyEquals around the beginning of the semester / nomination briefing period. Students are required to log into MyEquals to download their own transcript, to be used during your application to your allocated exchange partner. Some institutions may require a hard-copy of your transcript. Please do not purchase your own transcript. Email ANU Global Programs to request a hard-copy of your transcript. 
     
  • HARD COPY APPLICATIONS - some institutions only accept hard-copy applications. Please let Global Programs team know - we will arrange for your paper applications to be mailed over to the partner institutions, free of charge. 
     
  • COURSE SELECTIONS AND APPROVALS - You will need to organise course selections and approvals with your academic college(s), ensuring the courses chosen are courses that your academic college can approve and they meet your degree requirments, as decided by your academic college.

Please note about FULL SEMESTER LOAD AT PARTNER AND CREDIT EQUIVALENCY - The full semester load for each partner is different. Students are required to study the equivalent of a full semester load of courses, which can be anything from 3 to 9 courses, depending on what the credit equivalency is for a full semester load. The credit equivalency is shown for each exchange partner on the partner program brochure on the Global Program System.

 

Step 5 - Administrative Tasks Before Going on Exchange

One semester before exchange:

Once you have received your official offer from the partner institutions, you will need to complete the following tasks before going on exchange:

  • Apply for accomodation, insurance, visa (if required) and book your travel tickets.
  • Apply for OS-Help, grants, scholarships if applicale or relevant to you.
  • Attend a PRE-DEPARARTURE SESSION - Students must attend an ANU Global Programs "Pre-Departure Session". Students will be emailed with an invitation to attend the sessions.
  • Attend a CROSS-CULTURAL SKILLS DEVELOPMENT WORKSHOPS - Students are invited to attend the cross-cultural workshops (region based) and students can attend any of the sessions.
  • TRAVEL APPROVAL REQUEST -  complete the travel approval questionnaire on the Global Programs System with your intended travel dates. This step is crucial to seek permission and approval to go on exchange and to be covered by the ANU Travel Insurance policy.
  • COMPLETE ENROLMENT CHANGE FORM (IMPORTANT) - Students must complete an "Enrolment Change Form" and provide the form to your academic college(s). One form for each academic college. This is to ensure you continue to be enrolled at ANU in an 'Exchange shell code' for your exchange semester while you are away on exchange. You must be enrolled with your ANU academic college(s) during your exchange semester and you must get this done before you leave for exchange, so that your exchange studies will earn you credits towards your ANU degree when you have successfully completed your exchange.
  • CHECK ENROLMENT ON ANU ISIS ACCCOUNT - Once you have handed in your 'Enrolment Change Form', ensure you check your ANU ISIS account to show you are enrolled at ANU for 24 units in total, whether you are a single or double degree student. You must have an ANU enrolment for 24 units for your exchange semester. It is important to remain enrolled at ANU while on exchange - especially for international students with Australian student visas, who go overseas on exchange. 
  • Organise any changes or final course approvals with your academic college(s)

Please note that you will continue to pay/accrue their usual tuition fees and service amenity fees at ANU during their exchange semester. Students do NOT pay tuition fees to the exchange partner university.

 

Step 6 - On Exchange!

The exchange semester:

  • Continue to check your ANU email account and communicate with ANU using your ANU email account.
  • Students are expected to be good ambassadors and represent ANU actively by volunteering at exchange fairs and events, to promote exchange to students at the host university.
  • Check if you need to order your own transcript. For some partners, students are required to order thier own transcript to be sent/emailed to ANU Global Programs. You must action this if the partner instructs you to do so.
  • Before returning, settle all outstanding arrangments eg. return that library book, cancel the gym membership, settle your accommodation fees!

 

Step 7 - Return from Exchange and Credit Transfer

Semester following return from exchange:

  • Returnees are required to attend the "Returnee Session" held by ANU Global Programs.
  • Start back at ANU and volunteer for Global Program events, we need lots of help from exchange returnees.
  • Share your experience with prospective exchange students by taking part in social events organised by ANU Global Programs.
  • ANU will wait for the partner universities to officially release their exam results and send ANU the student's transcript. Release of the transcript can take between 3 to 6 months after the exams are over, depending on the partner's processes.  ANU cannot force the partner to release their exam results ealier.
  • Students who wish to go on exchange in their very last semester of their degree must carefully consider the timing of results released by the partner. This may mean waiting an additional semester to attend their ANU graduation ceremony.
  • Once the partner transcript is received by ANU Global Programs, it will be scanned and a copy emailed to the student's ANU academic college(s) for them to access the results and apply ANU credit towards the student's ANU degree.
  • Exchange students will receive a full semester of ANU credits (24 ANU units) if the student passes all their courses (a full semester equivalent) at the partner university. ANU only annotates the number of credits applied to the ANU transcript, no grades are applied on the ANU transcript.
  • For the grades received for each course taken during exchange at the partner university, students are directed to refer to the partner university's offical transcript.

* Some degrees may only allow you to go on exchange after having completed more than 1 year of full-time study. Also, some partners may have restrictions that do not permit students to study with them until their third year of undergraduate study.