Nomination of Examiners

This page provides advice to ANU staff about the Nomination of Examiner process for Higher Degree Research thesis submissions. For further information including the Research Award Rules Legislation and Autonomous Australian Sanctions, please see the related links in the right hand panel. The following video (TBC) gives an overview of the Nomination of Examiner process including how to fill out the eForm.

When is the Nomination of Examiners eForm required?

The Nomination of Examiners eForm is required when;

  • The Primary Supervisor endorses the Candidate's intended submission or;
  • The Candidate decides to continue with their submission by the intended submission date without support from the Primary Supervisor.

Who will review and edit the Nomination of Examiners eForm?

The workflow is determined by submission support and/or change requests. This graphic outlines this workflow process including when the eForm can return to the previous user.

For more information on the eForm workflow, view the Notification of Intent to Submit eForm support video playlist

Who can be appointed as an Examiner?

There must be a minimum of two appointed examiners. Appointed examiners must meet a number of requirements according to the Research Awards Rule Legislation.

Examiners are required to:

  • Have an international standing in a relevant discipline,
  • Not hold an academic or honorary academic appointment at the University,
  • Not be or have previously been connected with the candidate research, or within the last 5 years, published or closely collaborated with the candidate or with a person who is or has been a supervisor of the candidate,
  • Not have any other conflict of interest relating to the thesis and its examination, and
  • Not have an Australian autonomous or multilateral sanction against them or a country they are linked to.

Please note that if a person is aware that a person who is proposed to be appointed, or has been appointed, as an examiner has, or may have, a material interest in relation to the examination of the thesis, the person must immediately tell the Associate Dean in writing.


The considerations of Sanctions has been included into the Nomination of Examiners eForm for HDR thesis examination.  The purpose of the related questions in the eForm is to undertake a risk assessment of providing the thesis to each Examiner, taking into account the Candidate; the Research Topic; and the nationality, location and known associations of the Examiner.

Sanctions are coercive or punitive measures imposed by governments as a means of influencing regimes to alter their behaviour. Australia imposes two main types of sanctions measures:

  • Multilateral sanctions based on resolutions made by the United Nations Security Council; and
  • Autonomous Australian sanctions.

Sanctions impose restrictions on activities related to designated individuals and entities, with designated products, or in designated locations.  A number of university activities may give rise to risks under sanctions laws.

The sanctions framework includes regulations designed to drive a strict liability regime under which Australian organisations (including universities) could be liable for a breach if they are unable to demonstrate that they have taken 'reasonable precautions' and 'exercised due diligence' in the development and implementation of Autonomous Sanctions (AS) related policies, procedures and educational/training programs. 

More information about Autonomous Sanctions is available from the Department of Foreign Affairs and Trade (DFAT) webpage, to view this information please refer to the related links in the right hand panel.

It may also be helpful when making this assessment to consider the Defence and Strategic Goods List (DSGL) 2021.