Amendment - 6 May 2021
Allowances for supporting documentation:
We as a University recognise that our students continue to be impacted by the ongoing COVID-19 pandemic. In light of this, if you are unable to access a health practitioner to obtain supporting documentation in a timely manner, the University will accept alternative forms of supporting documentation, e.g. personal statements.
The University may make alternate provisions for undergraduate and graduate coursework students who are unable to attend a formal examination at the prescribed time, owing to extenuating circumstances.
Extenuating circumstances are defined as circumstances that were unpredictable and unavoidable. Examples of extenuating circumstances are:
- an unexpected illness or exacerbation of illness
- the illness/death of a family member
- being a victim of crime.
Wherever possible a student should sit their examination at the prescribed time, and if necessary apply for special assessment consideration for the marking of the examination.
A preference not to use Proctorio will not normally be considered grounds to defer an examination.
How to apply
Applications are completed using the deferred examination eForm, via ISIS.
A Student Quick Guide is available under the 'Resources' box on this page.
Applications should be accompanied by independent supporting documentation.
Supporting documentation from any relevant independent person (or authority) must be included with the application, for example:
- documents/certificates from health professionals (a medical certificate is only valid if it attests to your illness at the time claimed)
- letters of support from an ANU Disability Adviser
- letters of support from an ANU staff member
- a police report
- a death certificate.
Where appropriate, medical certificates, letters of verification and statements should include:
- the date your personal circumstance began or changed; and
- how your circumstance affected your ability to study.
Requirements for independent supporting evidence
- You must not submit photographs, audio files or videos with content that may be considered distressing or graphic. In addition, for any application where you are required to provide supporting evidence, photographs, audio files or videos are generally not considered appropriate evidence as their authenticity cannot be verified.
- You are not required to provide certified copies of documents during the initial application process. However, the University reserves the right to require applicants to provide original documentation subsequently. Any document submitted may be audited and is subject to verification from the issuing body.
- Documentation must be in English or an official translation must be provided. You should submit copies of the original documentation and the English translation of these documents.
Allowances for supporting documentation for students impacted by the ongoing COVID-19 pandemic
If you are unable to see a medical practitioner in person to access supporting documentation in a timely manner, ANU will accept the following additional forms of supporting documentation:
- Online medical certificates (e.g. a medical certificate issued following a telehealth appointment);
- Certificates from counsellors and other registered medical practitioners;
- Head of Halls of Residence letter of verification;
- Statement from a University staff member who is familiar with your circumstances;
- Medical certificates issued by a pharmacist; or
- A personal statement written by yourself.
Frequently asked questions about deferred examinations
What can I do if my deferred examination application is lodged later than three days after the scheduled examination?
An application form must be completed and lodged within three business days of the original examination date. Applications will not be accepted after three days unless serious illness or misadventure prevented you from submitting the form within this period.
How will I be notified about the outcome of my deferred examination application?
Students will be notified of the outcome of the application via their student email account. The Examinations, Graduations and Prizes Office will contact students via their student email account if an application is incomplete, so it is important to check your email account regularly.
Will I receive an outcome before my scheduled examination?
Outcomes for deferred examinations applications may not be resolved before the scheduled examination. Wherever possible, students should sit their scheduled examination and apply for special assessment consideration where necessary.
When will my deferred examination be scheduled?
Students will be advised of the details of their deferred examination by the relevant ANU College/School or the Examinations Office. The timing of the examination is set at the discretion of the ANU College/School.