Deferred examinations

IMPORTANT UPDATE: Some information on this page has been amended due to operational changes made in light of COVID-19

The following amendments have been made to this page (last updated 22 October 2020):

  • Service processes and procedures: For applications relating Winter Session, Semester 2 and Spring Session 2020, if you are unable to see a medical practitioner in person to access supporting documentation in a timely manner, ANU will accept a number of additional forms of supporting documentation.
  • Please see the University Calendar for updates on when Deferred and Supplementary Examinations are offered. 

A deferred examination is the sitting of an examination at a time other than the scheduled time/date.

The University may make alternate provisions for undergraduate and graduate coursework students who are unable to attend a formal examination at the prescribed time, owing to extenuating circumstances.

Extenuating circumstances are defined as circumstances that were unpredictable and unavoidable. Examples of extenuating circumstances are:

  • an unexpected illness or exacerbation of illness
  • the illness/death of a family member
  • trauma
  • misadventure
  • being a victim of crime.

Wherever possible a student should sit their examination at the prescribed time, and if necessary apply for special assessment consideration for the marking of the examination.

A preference not to use Proctorio will not normally be considered grounds to defer an examination in Semester 2, 2020.

How to apply

Applications are completed using the deferred examination eForm, via ISIS.

A Student Quick Guide is available under the 'Resources' box on this page.

Applications should be accompanied by independent supporting documentation.

Supporting Documentation

Supporting documentation from any relevant independent person (or authority) must be included with the application, for example:

  • documents/certificates from health professionals (a medical certificate is only valid if it attests to your illness at the time claimed)
  • letters of support from an ANU Disability Adviser
  • letters of support from an ANU staff member
  • a police report
  • a death certificate.

For applications relating Winter Session, Semester 2 and Spring Session 2020, if you are unable to see a medical practitioner in person to access supporting documentation in a timely manner, ANU will accept the following additional forms of supporting documentation:

  • Online medical certificates (e.g. a medical certificate issued following a telehealth appointment);
  • Certificates from counsellors and other registered medical practitioners;
  • Head of Halls of Residence letter of verification;
  • Statement from a University staff member who is familiar with your circumstances;
  • Medical certificates issued by a pharmacist; or
  • A personal statement written by yourself comprising:
    • 3-4 sentences outlining how you have been impacted by the outbreak of COVID-19; and
    • 3-4 sentences outlining why you are seeking a deferred examination.

Where appropriate, medical certificates, letters of verification and statements should include: 

  • the date your personal circumstance began or changed; and
  • how your circumstance affected your ability to study.

We do not require certified copies of documents to be provided during the initial application process. However, the University reserves the right to require applicants to provide original documentation subsequently. Any document submitted may be audited and is subject to verification from the issuing body.

Documentation must be in English.  Where the original documentation is not in English, an official translation must be provided.  Students should attach copies of the original documentation and the English translation of these documents.

Frequently asked questions about deferred examinations

What can I do if my deferred examination application is lodged later than three days after the scheduled examination?

An application form must be completed and lodged within three business days of the original examination date. Applications will not be accepted after three days unless serious illness or misadventure prevented you from submitting the form within this period.

How will I be notified about the outcome of my deferred examination application?

Students will be notified of the outcome of the application via their student email account.  The Examinations, Graduations and Prizes Office will contact students via their student email account if an application is incomplete, so it is important to check your email account regularly.

Will I receive an outcome before my scheduled examination?

Outcomes for deferred examinations applications may not be resolved before the scheduled examination. Wherever possible, students should sit their scheduled examination and apply for special assessment consideration where necessary. 

When will my deferred examination be scheduled?

Students will be advised of the details of their deferred examination by the relevant ANU College/School or the Examinations Office. The timing of the examination is set at the discretion of the ANU College/School.