HDR administrative support and FAQs

HDR Frequently Asked Questions (FAQs)

The University has announced a range of support options for Higher Degree Research (HDR) candidates in response to campus closures and travel restrictions related to Coronavirus (COVID-19).

The following FAQs relate to the administration of your program and have been created to assist you in understanding the details of administrative support available.

If you are unsure whether you are eligible for support, please contact your local HDR Administrator in the first instance.

FAQs

Pre- Application and How to Apply

Q: How do I find a potential supervisor?

A: Visit the Researchers website to search potential supervisor profiles, including their research expertise, published works and contact details. Through this process you will need to ascertain whether or not we offer research supervision in your area of interest.

Colleges can also provide information about the areas of research, supervisors and research groups, but note that supervision in some areas of interest can be offered in more than one College.

Q: Who can I use for my Referees, and how many do I need?

A: You will need to nominate up to three referees to support your application. These are most often people who have previously worked with you in the academic environment, such as lecturers or supervisors. You may also use professional referees.

When providing your referee contact details please ensure that they are correct and up to date as a report will be emailed to them from the application portal to complete and submit upon the successful submission of your application.

Q: Can I use an ANU agent to assist me with my application?

A: Yes, our official ANU representatives located within Australian and across the world can help you with your application to ANU. Check the search facility on our website: https://www.anu.edu.au/study/contacts

Q: Can I transfer my studies from my current institution to ANU?

A: Unfortunately research students are unable to 'transfer'. You are welcome to submit an application to study at the ANU as a new student and the research school will certainly take your previous and current studies into account during the application assessment.

Q: How do I draft a Research Proposal?

A: A research proposal aims to present your idea or question in the discipline area clearly. It seeks to establish why your idea is relevant and what the identified gaps are in your field and how your research would fill those gaps. It includes how you would go about your research - what approach, methodologies and resources would be used in the research project.

Please visit the Research Proposal webpage for more information.

Q: When I am submitting my online application via the ANU Application Manager (StudyLink), what option should I select in the scholarship section?

A: All research applications are automatically considered for all available scholarships without the need to submit a separate scholarship application and regardless of what scholarship you select in the drop down menu in your online application. However, if you are applying for either the Taiwan or China Scholarship Council scholarships then please select either "ANU Scholarship - China Scholarship Council and ANU PhD Scholarship" or "ANU Scholarship - Taiwan- ANU PhD Scholarship", whichever applies to your situation. All other applicants can select "ANU Scholarship - Other" or the specific scholarship for which you are applying if it is listed.

Q: I am about to get my PR. Should I apply as a Domestic or International student?

A: You will need to apply as an International Student. Once you have gained your Permanent Residency please provide the GRO HDR Admissions office (hdr.admissions@anu.edu.au) with the official documentation so we can change your status to domestic.

Q: How much are my program fees?

A: Details about your program, including program fees, can be found on our Programs and Courses website when you search for your specific PhD or MPHIL Program. Once you search for your program, select the second tab "Admission & Fees".

Q: When should I follow-up on the status of my application?

A: Applications to the University are assessed on an ongoing basis. The ANU will contact you about the result of your application as soon as possible. Applications usually take between 6-8 weeks to assess, or longer if you are being considered for a scholarship also. All outcomes are issued to your email address so it is important that you provide an email address in your application that you check regularly and you can easily access.

If you have not heard from ANU regarding you outcome after this time please don't hesitate to contact the research school for a status update, alternatively you may speak to one of the staff members within GRO who will be happy to help.

Q: I applied a year ago but was unsuccessful. Can I apply again? Do I need to re-submit all my documents?

A: You are welcome to reapply after an unsuccessful outcome has been issued for a previous application. In most cases you will not need to resubmit your documents, however it is recommended that you supply any updated documents such as your CV and Research Proposal.

Q: Can I change my course preference while my application is still being processed?

A: You may request to change your course preference after your application has been submitted for assessment. You will first need to discuss this with your Supervisor and research school as they will need to take your area of research and other variables into account.

Q: Is the application process the same if I want to do a Joint/Dual/Cotutelle degree?

A: If you are planning on applying for a Joint/Dual degree there are a few extra steps that you need to take. This includes writing a Joint or Dual/Cotutelle PhD Proposal. To see these steps and for more information regarding how to apply for a Joint/Dual Degree here at ANU please see the ANU Website.

English language requirement

Q: I have a conditional offer and am required to meet the Universities English language requirements. Due to limitations on taking an approved English language test, can I have this condition waived?

A: No. All applicants, whether domestic or international, must provide evidence that their English language ability meets the minimum requirements for admission. Therefore, it is not possible to have this requirement waived but you can request to defer your offer of admission to allow you more time to meet this requirement.

Q: Can we extend the two year expiry for approved English language tests?

A: No. All applicants, whether domestic or international, must provide evidence that their English language ability meets the minimum requirements for admission as outlined in the ANU English Language requirements for admission policy.

Q: I am applying as an International Student but do not have my IELTS results as yet. Will my application be considered?

A: Yes, you can still apply before you complete an approved English language test. If you are successful in your application you will receive a conditional offer of admission. You will be asked to provide a copy of your English test scores before you may receive a full offer.

Accepting your HDR offer of admission

Q: How do I accept my offer?

A: Instructions on how to accept will be included in the offer letter. Once you've accepted, we'll send further advice about finalising your enrolment if you are a Domestic student or onshore International student.

Domestic students can accept their offer of admission by completing the online acceptance form found on the Research Domestic - Accept, Change Admit Term, or Decline webpage.

International students can accept their offer of admission by completing the ANU Offer Acceptance Declaration that comes with their offer of Admission. More details can be found on the Research International - Accept, Change Admit Term, or Decline webpage.

Q: I am an international student who would like for the ANU to organise my Overseas Health Cover (OSHC). What amount do I need to pay and when do I have to make this payment?

A: It is an Australian government requirement for students to have visa-length overseas student health cover, to cover the total duration of their Australian student visa. As a PhD student, this requires you to have 57 months of cover. As a MPHIL student, this requires you to have 33 months of cover. If you would like ANU to arrange your health cover, please refer to the Overseas Student Health Cover - Duration & Costs webpage for the current cost for single, dual family or multi family OSHC. More details can be found on the Overseas Student Health Cover (OSHC) webpage.

OSHC must be paid in full at the time you accept your offer of admission. Payment options are listed in Section 3 of the Offer Acceptance Declaration.

Alternatively, you may arrange your own health cover through an approved provider. Information about possible providers can be found: https://www.privatehealth.gov.au/ and click on 'Health Insurers'.

Accommodation

Q: What should I do about accommodation?

A: Please refer to the HDR candidates webpage for HDR candidates and Honours / Masters Students. Information relating to student accommodation is available on the Residential students webpage.

Change of Admit Term (Deferrals) and study options

Q: What are the admit terms for HDR programs (MPHIL/PhD)?

A: Candidates are required to commence in the Semester or Quarter of their offer of admission. The table below outlines the commencement period for each admission term:

ADMIT TERM COMMENCEMENT PERIOD
Quarter One 1 January - 31 March
Semester One 1 January - 31 March
Quarter Two 1 April - 30 June
Semester Two 1 July - 31 August
Quarter Three 1 July - 30 September
Quarter Four 1 October - 31 December

Some HDR programs require admission into a certain admit term, for instance if coursework is required. If you have any questions about which admit term is available, or your specific commencement date, please contact the research school. Contact details for the colleges can be found on the Contacts webpage.

Q: What are my study options if I am unable to arrive in Canberra and commence my HDR Program by the latest commencement date for my current offer of admission?

A: We recommend you talk to your research school and/or supervisor regarding your study options and what option is best suited for your circumstance. If, for whatever reason, you believe you will need to change your preferred intake to a later one you may contact either the HDR Admissions team or the administration team at your research school for further advice and information.

Q: How can I change my admit term of my current offer if I am unable to travel to Australia?

A: You can request to change your admit term for your offer of admission by emailing the GRO HDR Pre-Candidature Team (hdr.admissions@anu.edu.au). Please include your ANU student ID number or online application number, your name, and your preferred intake, in your email to us.

Q: Can I commence my PhD/MPhil program offshore?

A: Offshore commencement of your PhD/MPhil program will be considered once your visa has been granted. There are other requirements as well, including that you provide us with a plan for the first six months of your research project. We'll also need to see that you've had regular contact with your Primary Supervisor and that you've opened an Australian bank account.

Q: Can I start my PhD/MPhil program offshore if my visa hasn't been granted yet?

A: Unfortunately, approval for offshore commencement where a visa has not been granted is currently not approved. You should apply to change your admit term your offer of admission in the first instance whilst you wait for the outcome of your Student Visa application.

Q: I changed my admit term to a later date but now I think I can commence as per my original offer. Can I change my date back to an earlier start date?

A: If you feel that you may be able to commence in an earlier intake, or your original intake, you will need to email the HDR Admissions office, as well as your research school and ask if this is still a possibility. Your request will then be reviewed and an outcome forwarded to you.

Scholarships

Q: Why did I get an offer of admission but no notification of the scholarship outcome?

A:The offer of admission and scholarship offer are two separate processes. All applicants are automatically considered for all available scholarships when they apply. If successful for both an offer of admission and a scholarship, you will receive your offer of admission first and the scholarship offer in the coming weeks. After a few weeks from receiving your offer of admission, you can contact your relevant research school/college if you haven't received the outcome on your scholarship.

Q: I have been awarded an AGRTP/URS Scholarship that requires commencement in this year. I am waiting on a student visa and may not be able to arrive and commence until next year, am I able to keep this scholarship?

A: You can apply to change your admit term and be reassessed for admission to next year. Scholarship do not automatically extend to your new offer of admissions since approval is required. If you have any questions about the expiry date of your scholarship, please contact your research school. You can also request to be re-assessed in the next central scholarship round. Central scholarship application deadlines can be found on the Research scholarship information webpage.

Q: If I have approval to change my admit term for admission, will my Scholarship dates also be changed in line with my admission term dates?

A: Yes, most scholarship dates are kept in line with admission term dates however, this will be confirmed with the research school/College when approval for the change of admit term is sought as it depends on the type of scholarship/s that have been awarded.

Q: What do I do if I have changed my offer admit term and received my new admissions offer letter but not my new scholarship letter?

A: Once approved to change admit term, you will receive a new offer of admission. If you have already received and accepted a scholarship offer, the scholarship offer letter remains valid, unless you are notified otherwise, so a new scholarship offer letter will not be sent. Please note the question above and seek confirmation from your research school that your scholarship offer letter is still valid.

Q: I am currently on a scholarship from XYZ University and planning to transfer to the ANU. Will my scholarship transfer over as well?

A: Unfortunately, research students are unable to transfer their admission offer or scholarship offer from another university. You are welcome to submit an application to study at the ANU and the research school will certainly take your previous and current studies and scholarships held into account during the application assessment. Please note, the ranking process for scholarships is highly competitive and being a current recipient of a scholarship (at your current University) does not guarantee you an offer of admission nor a scholarship offer at the ANU.

Student visas

Q. I am an international student. When will my eCoE be issued to me so I can start my visa application?

A: Your eCoE will be issued as soon as you've met any conditions on your offer and sent us your completed acceptance document. We'll check this, including commencement date, OSHC and tuition fee arrangements.

Q: What is the processing time for a student visa given the current travel restrictions?

A: For information about the Visa application procedure, requirements and processing times for a subclass 500 Student Visa, please refer to the Australian Department of Home Affairs webpage. The Department has also published fact sheets with the latest information on the impacts of COVID-19 on Student Visas which can be found on the COVID-19 and the border webpage. The ANU GRO is unable to provide any Visa advice.

If you are experiencing Visa delays (longer than five months) please contact the GRO HDR Admissions Team (hdr.admissions@anu.edu.au) and provide the date you submitted your visa application for tracking purposes.

Q: When should I apply for my student visa given the current travel restrictions?

A: You should apply for your Student Visa shortly after receiving your eCoE from the GRO Admissions Team. For information about the Visa application procedure, requirements and processing times for a subclass 500 student visa, please refer to the Australian Department of Home Affairs webpage. The Department has also published fact sheets with the latest information on the impacts of COVID-19 on student visas which can be found on the COVID-19 and the border webpage. The ANU GRO is unable to provide any visa advice.

If you are experiencing Visa delays (longer than five months) please contact the GRO HDR Admissions Team (hdr.admissions@anu.edu.au) and provide the date you submitted your visa application for tracking purposes.

COVID related travel advice and exemptions

Q: I would like to know if I am eligible for the travel exemption so I can travel to Canberra from overseas?

A: Travel restrictions and exemptions are managed by the Australian Government. For information about travelling from overseas, please visit the ACT Health COVID-19 Travelling to or from overseas page. Or the Department of Home Affairs COVID-19 and the border travel restrictions and exemptions webpage.

A useful source of addition information is the ANU COVID-19 advice pages.

Automatic program extensions

Q: Am I eligible for an automatic six-month program extension as announced by the Vice-Chancellor (VC) in March 2020?

A: If on 30 March 2020 you were within your Standard Program Duration (up to four years for a full-time PhD, eight years for a part-time PhD), had not reached your Maximum Submission Date, and had not already applied for a program extension, you were eligible for an Automatic Program Extension. Automatic Program Extensions for eligible HDR candidates were completed (processed in the Student Administration System (SAS) and available to view on ISIS) by 22 April 2020. Eligible candidates will have received an individual email communication from GRO on 4 May or 5 May 2020.

To check your ISIS account to see your new Extension of Program End Date:

  1. Log into ISIS.
  2. Go to the NavBar icon (top right-hand corner of screen).
  3. Select the following menu options: Main Menu > ISIS > Research > Research Candidature.
  4. Select the 'Information' tab against your current HDR Program under 'Candidature Details'. Scan across to your 'Extension of Program End Date'.

If your program has not been extended please contact GRO (gro@anu.edu.au) for advice providing your name and UID.

Q: I received an Automatic Program Extension, am an International fee-paying student and am onshore, and I have been charged the $3,000 or $4,000 Program Extension tuition fee for my Program Extension in 2020. Can I apply to have these program extension fees covered?

A: Yes, you can by completing the COVID-19 HDR Onshore Program Extension Fee Support application form which can be found under 'Reference documents' on this webpage.

To be considered you should fall into one of the following categories:

  1. Have an automatic program extension for a period in 2020
  2. Have an approved program extension for a period in 2020

You can also use the form if you have already paid the program extension fees for an extension in 2020 and are seeking a reimbursement.

You will be asked to outline how your program has been significantly impacted by COVID-19, including any supporting documentation, and that you are requesting to have your Program Extension fees refunded. Your application will be considered by the Dean HDR on a case by case basis. The GRO Candidature team will let you know once a decision has been made and if approved will let you know how you can receive your refund.

Q: What will happen to my existing application for program extension?

A: If your approved Program Extension was received by GRO on or before 10 April 2020, your extension should now be complete. Please check your ISIS account to see your new program end date:

  1. Log into ISIS.
  2. Go to the NavBar icon (top right hand corner of screen).
  3. Select the following menu options: Main Menu > ISIS > Research > Research Candidature.
  4. Select the 'Information' tab against your current HDR Program under 'Candidature Details'. Scan across to your 'Extension of Program End Date'.

If your approved application was received after this date, it will be processed as soon as possible.

If your extension is urgent, or your program end date has not been updated, please contact your School/College HDR administrator in the first instance.

Q: Will my program be automatically extended if I have exceeded my Maximum Submission Date/Standard Program Duration and am already on program extension?

A: No, your program will not be automatically extended. Speak to your local HDR Administrator about submitting an additional application for extension. You can use COVID-19 reasons for fast-tracked approval.

Q: Will my program be automatically extended if I have exceeded my Maximum Submission Date/standard program duration and have not applied for a program extension?

A: No, your program will not be automatically extended. Speak to your local HDR Administrator about submitting an application for extension of program. You can use COVID-19 reasons for fast-tracked approval. Please note that as you are past your Maximum Submission Date and not currently on a Program Extension you will be unable to apply through ISIS (Manage My Degree Program Extension eform) and instead will need to complete the manual Application for Extension of Research Program Form PDF available through the Manage My Degree (MMD) eForm Exemptions page.

Q: How do I check if my Program Extension has been processed?

A:

  1. Log into ISIS.
  2. Go to the NavBar icon (top right hand corner of screen).
  3. Select the following menu options: Main Menu > ISIS > Research > Research Candidature.
  4. Select the 'Information' tab against your current HDR Program under 'Candidature Details'. Scan across to your 'Extension of Program End Date'.

COVID-19 Onshore Program Extension Fee Support

Q: I recently have been approved for a Program Extension due to COVID-19 reasons and have paid the Program Extension fees. Can I apply to have these fees refunded?

A: Yes, you can by completing the COVID-19 HDR Onshore Program Extension Fee Support application form which can be found under 'Reference documents' on this webpage.

To be considered you should fall into one of the following categories:

  1. Have an automatic program extension for a period in 2020
  2. Have an approved program extension for a period in 2020

You can also use the form if you have outstanding tuition fees as a result of having an automatic program extension applied.

You will be asked to outline how your program has been significantly impacted by COVID-19, including any supporting documentation, and that you are requesting to have your Program Extension fees refunded. Your application will be considered by the Dean HDR on a case by case basis. The GRO Candidature team will let you know once a decision has been made and if approved will let you know how you can receive your refund.

Q: I was not eligible for the automatic program extension as I am already on extension of program. I have just been approved for another program extension based on being significantly impacted by COVID- 19 and have been charged the program extension tuition fee as I am an international onshore candidate. Can I also apply to have my fees covered?

A: Yes, you are eligible to apply by completing the COVID-19 HDR Onshore Program Extension Fee Support application form which can be found under 'Reference documents' on this webpage.

Automatic six month Scholarship Extension for RTP and URS scholarship holders

Q: Am I eligible for the automatic scholarship extension?

A: If you are on one of the following eligible scholarships and had not yet applied for your six-month extension, ANU will automatically approve scholarship extensions from 3 years to 3.5 years.

  • Research Training program Scholarship (RTP)
  • Research Training program Scholarship (International) (RTP - International)
  • University Research Scholarship (URS)
  • ANU HDR Fee Merit Scholarship

If you were active anytime within the three-year initial scholarship period (fulltime equivalent) between 01/01/2020 to 30/03/2020, your scholarship was extended automatically.  All other eligible scholarship holders should apply using the normal ISIS MMD-HDR eForm.

To check your ISIS account to see your new Scholarship Extension Expiry Date:

  1. Log into ISIS.
  2. Go to the NavBar icon (top right hand corner of screen).
  3. Select the following menu options: Main Menu > ISIS > Research > Scholarship Detail.
  4. Select the 'Information' button next to your AGRTP or URS scholarship, and scan across to the 'Expiry Date' to see your updated scholarship extension date.

If your scholarship has not been extended please contact GRO (gro@anu.edu.au) for advice providing your name and UID.

Q: If I am eligible, when will this Automatic Scholarship Extension be processed?

A: GRO is working closely with Student Business Solutions (SBS), Student Finance and the HR Office to facilitate the various components of the Automatic Scholarship Extensions.

Candidates whose Scholarships were to end in Jan-May 2020 have been prioritised and have had their Scholarships extended in the HR System (where the payments occur) and on ISIS (where you can see your Scholarship extension end date). These candidates will have received an individual email to advise them of this. For all other candidates (Scholarship expiry dates from June 2020 onwards) your Scholarships will be extended in the HR System by the Central HR Office so that you will continue to receive your Stipend payments. These candidates will receive an individual email once this has been processed. The rest of the processing of your extension in SAS, as appears on ISIS, will be completed through a bulk process, likely in June 2020. The dates of this are yet to be confirmed. Once ISIS has been updated you will receive another email advising you that you can now see the extension of your scholarship on ISIS.

Q: Will my existing scholarship extension application be processed?

A: If you already applied for a Scholarship extension your existing scholarship extension application will be processed as normal.

Q: What if my Scholarship expired before 30 March 2020 and I had not already applied for the first six month Scholarship Extension?

A: If you were eligible for an Automatic Scholarship Extension (see above), these were processed and you will have received an email from GRO. Otherwise, please speak to your local HDR Administrator about applying outside of this process.

Q: Am I eligible for an automatic scholarship extension if I don't hold an AGRTP or URS scholarship?

A: No, you are not eligible for an Automatic Scholarship Extension. If you are not on a RTP or URS Scholarship, and your scholarship is funded by other means (grant money, Supervisor, School or College funded), you should apply for an extension of scholarship (up to six months) via the MMD-HDR eForms and should contact your local HDR Administrator for more information if required.

Approval for extensions of these scholarships are at the discretion of the funding body. GRO will process the extension once the approval is obtained.

Q: Am I eligible if I have already had my scholarship extended to 3.5 years?

A: No you are not eligible for this Automatic Scholarship Extension. If your scholarship was active on 1 January 2020, and you have been impacted by events relating to COVID-19 and need additional financial support, you are eligible to apply for a COVID-19 Extension Scholarship. Applications will be assessed and approved by the Dean HDR.

Speak to your local HDR Administrator about applying and completing an application. The extension will be processed once approval has been obtained. Further information can be found on the HDR candidates webpage.

COVID-19 Extension Scholarship

Q: Am I eligible for the COVID-19 Extension Scholarship?

A: The University is making available an additional extension scholarship in recognition of the extreme disruption that COVID-19 is likely to have on some candidates. The Scholarship is available for up to a maximum of six months duration at the RTP base rate. Candidates who as of the 1 January 2020 were active on an ANU managed Scholarship can apply for this additional Scholarship to take Candidates from the 3.5-year mark up to 4-year mark. You will be able to apply for this extension scholarship when you are between 3 and 3.5 years (1.5 - 2 years for MPhil) of your current program (full-time equivalent). You will need to document the disruption and its impact through your annual milestones. The scholarship will be open for applications until 31 December 2021.

For further details on how to apply please visit the COVID-19 Extension Scholarship webpage.

Q: Am I still eligible for the COVID-19 Extension Scholarship if I will be at the end of my 3rd year just prior to the closing date for applications?

A: The COVID-19 Extension Scholarship is available for all HDR candidates to apply for within their 3-3.5yrs scholarship period. You should apply for this new scholarship before your current scholarship expires, if your research has been extremely disrupted by the COVID-19 pandemic, including travel restrictions and campus closure.

The application is open until 31 December 2021 in the first instance, the Dean HDR will review the resources available and demand for further applications in December 2021 to consider if an extension to the deadline will be required.

At this stage HDR student are encouraged to record all impacts to their research in their annual milestones in the event further extensions to program or scholarship are required during their candidature.

Q: Am I still eligible if I'm receiving a College/School funded scholarship?

A: Any HDR student on a Scholarship paid through the ANU e.g. ANU PhD, ANU MPhil, Postgraduate Research Scholarship etc. are eligible to apply (irrespective of where the original funds came from).

Q: How should I apply for the COVID-19 Extension Scholarship?

A: To apply for the COVID-19 Extension Scholarship please visit the COVID-19 Extension Scholarship webpage.

Q: I have filled out the application form, now what?

  1. You will need to discuss your application with your supervisor and request your supervisor to complete the supervisor section and endorse the COVID-19 extension scholarship application form.
  2. You will then need to send the form by email to your School Delegated Authority or Head of School for endorsement. If you are unsure who to send it to please ask your local HDR administrator. Once you have received the form back please then send it to GRO at gro@anu.edu.au with your supporting documentation. If it has not been endorsed, please still send the form to us as the decision maker is the Dean HDR.
  3. GRO will check your application and if there is something missing, they will contact you.
  4. GRO will then register your application and send it to your College Associate Dean HDR for endorsement together with your ANU transcript.
  5. Once it is returned to GRO we will arrange for the Dean HDR to assess your application.
Q: When will I know if my application has been approved and processed?

A: Once the Dean HDR has assessed your application the GRO Candidature team will advise you of the outcome and if approved will send you an offer for the Scholarship. Once you have accepted the offer and provided the necessary details your Scholarship will be processed within the next available pay period.

Q: I want to apply for the COVID-19 Extension Scholarship however I may not have utilised all the current leave provisions within my current scholarship, can I still apply?

A: You should first check your Scholarship Conditions of Award to see what leave provisions you have and then check your records to see if you have any leave provisions left. If you are still unsure you can ask the GRO HDR Candidature team to check your leave balances (hdr.candidature@anu.edu.au).

If you have any relevant leave provisions available, then we encourage you to apply for program leave such as carers or medical leave through ISIS Manage My Degree-HDR eForm. Note that many Scholarships have 60 days of paid medical/carers leave over the life of the Scholarship. We encourage you to take these prior to applying for the COVID-19 Extension Scholarship. Once you have utilised the leave you will then be able to apply for the COVID-19 Extension Scholarship.

External or Offshore Status

Q: I am no longer in Canberra or Australia. How do I apply to be an External Candidate or inform the ANU of my Offshore Status?

A: GRO are developing an HDR Candidate Application form for External Study. Once the form is ready Candidates will receive a communication on how to formally apply to be external or to have offshore status. The form will be available on this website once ready.

Offshore commencement of your PhD/MPhil program will be considered once your visa has been granted. There are a couple of other requirements as well, including that you provide us with a plan for the first six months of your research project. We'll also need to see that you've had regular contact with your Primary Supervisor and that you've opened an Australian bank account. Please contact your Research School/Supervisor to discuss this option.

To apply for Offshore status you will need to complete the External or Offshore Status Application form HDR Candidate Application form for External Study. The form will be available on this website once ready.

Q: I have applied to commence Offshore, have a student visa and have been awarded a stipend scholarship. Will I be able to commence the stipend once approved for external or Offshore commencement and status?

A: HDR Candidates awarded a scholarship which pays a stipend, must provide details of an Australian bank account into which the scholarship can be paid before the Scholarship payments can be setup. Your scholarship payments will then commence at the next available pay period provided your commencement date has past and you have provided all the required documentation to be enrolled.

2020 Conferring of Awards

Q: What is the status of graduation ceremonies this July?

A: Due to the current evolving situation with COVID-19, and the health and wellbeing of our community, the University has made the decision to pause the July 2020 Conferring of Awards Ceremonies.

Approved HDR Students will still have access to Out of Session Conferrals until 29 May 2020. Alternatively you will still be invited to have your degree conferred in absentia in lieu of attending the ceremony in July. Those students who do graduate in absentia this July will have the option to attend a ceremony at a later date. Out of session conferrals will resume after August. For further information please visit the Graduation July 2020 webpage.

Q: Will I be able to use my new title and Award on my CV and in applications without attending a graduation ceremony?

A: Yes, once you have been conferred through an Out of Session Conferral or in absentia in lieu of attending a ceremony in July, you will be able to utilise your new title and Award. Digital copies of your Testamur, academic transcript and Australian Higher Education Graduation Statement will be made available after 31 July 2020 via My eQuals. You will receive an email notification to your ANU email account when they have been uploaded. Processing will be completed by COB Wednesday 5 August 2020. Physical testamurs will be produced and posted when it is safe and appropriate to access campus. For further details and the latest information on Graduations please see the Graduation Frequently asked questions webpage.