Research staff - supporting your HDR candidates

Administrative contacts

If you or your candidate has a question relating to the administration of their candidature they can contact the following: 

  1. Local HDR Administrator/ HDR Convener/ Head of School (School level) 
  1. College HDR Administrator/ Director HDR/ Associate Dean HDR (College level) 
  1. Graduate Research Office (GRO) / ODHDR (University level) 
  1. Dean HDR (University level) 

Continuing the research program

Please discuss with your candidate appropriate variations to their research topic to enable continued progress in the absence of laboratory facilities, fieldwork location or other impacts the COVID-19 restrictions are putting on their current research. Options could include a change in project direction, undertaking online skills training, starting with the write-up, draft manuscripts, or literature reviews depending on the stage of candidature. 

If the candidate is not able to continue working on their research they should consider leave of absence - please see the information page on HDR Candidature Program Management - research program leave options.  

You can also refer your candidate to PARSA who have a migration lawyer who can provide support.

Candidates who want to apply for leave should complete the Manage My Degree-HDR 'Apply for leave' eForm, via ISIS

If the candidate has any additional questions regarding leave of absence, and other changes to candidature they should contact the Graduate Research Office (GRO)

Research progress milestones

Candidates are still required to complete scheduled milestones or request a change to the date they are due. You should ensure you are in contact with them at least weekly to discuss their research progress, and any other issues that may be impacting their work.  

If your candidate is scheduled to present their TPR or Oral Presentation you should discuss appropriate arrangements with them. This may be to delay the milestone or to conduct it remotely. 

Please talk with them about how you will communicate. Consider using Zoom / MS Teams software to set up meetings as required. 

Lab closures and fieldwork delays

In the event that the lab, studio, or research site is closed or the candidate is prevented from continuing their experimental or practical research for any other reasons, we encourage the candidate to work with their supervisor(s) to find other work that can be productively continued. Examples include writing papers, extending your literature review, working on professional development activities or working on their thesis. For as long as the candidate can continue productive work their candidature and scholarship payment will be continued. 

They can also consider changing intensity to part-time and will need your approval. Please direct them to the Manage My Degree-HDR 'Change of Intensity' eForm, via ISIS

If the candidate cannot, following discussions with you, continue to work on their research project they should request a leave of absence using the 'Apply for leave' Manage My Degree-HDR eForm, via ISIS

Development and training

The Researcher Development team are working hard to continue to deliver programs to our HDR cohort remotely. Stay up to date with what is going on via their Researcher development web page and be sure to encourage your candidates to take advantage of the support and development programs they offer.  

You can also direct your candidates to their Facebook and Twitter accounts. 

Enrolled candidates who are unable to return to Canberra

If your candidate has been unable to return to Canberra please direct them to the ANU Community Wellbeing Team

Duration of candidature

If the candidate is within the 4 years of standard program duration their program will be extended for 6 months to 4.5 years.  

If they are already on an extension of program you will need to approve further requests for extension.  

Apply via the Manage My Degree - HDR 'Apply for an extension of program' eForm. 

Deferral of commencement

If the candidate has already accepted, an offer of admission they can request a deferral of their commencement date if they have your approval, as follows: 

  • For offers to commence in Semester 1 (Jan-Mar) - can defer until Semester 2 (Jul-Sep) 
  • For offers to commence in Quarter 1 or 2 (Jan-Mar or Apr-Jun) - can defer until Quarter 3 (Jul-Sep) 
  • For offers to commence in Quarter 3 (Jul-Sep) - can defer until Quarter 4 (Oct-Dec) 
  • For offers to commence in Quarter 4 (Oct-Dec) - at this stage you should wait until June before making a request to defer. 

Candidates should contact the Graduate Research Office to request a deferral - providing their name, school and current commencement date. 

Off-shore commencement

If the candidate needs to commence their program while off-shore, they should discuss their current situation with you in the first instance and prepare a detailed plan to ensure they are able to commence their project remotely, including confirming they have adequate resources and provisions to support their research. 

If they are able to commence their program they should contact the Graduate Research Office to request external (offshore) status which will require your approval. 

Thesis submission

Administrative processes will continue as normal although delays due to COVID-19 are expected. To submit a thesis the candidate should complete the Notification of Intent and Thesis Submission milestone eForm as per normal procedure. 

Changing from full-time to part-time

If the candidate is not a scholarship holder or an international student on a student visa, there is no restriction on applying for part-time status, provided they have the support of their supervisor and delegated authority. Please complete the Manage My Degree-HDR 'Change of Intensity' eForm, via ISIS

Under normal circumstances, candidates in receipt of a scholarship, and international students who are in Australia on a student visa are required to maintain a full-time enrolment. However, we recognise that COVID-19 has impacted many current students and that some of them may experience limitations to their ability to undertake full-time research (for example, due to campus closure and travel restrictions). 

For University-funded scholarships, the University may approve part-time study at its discretion where there are compassionate and compelling reasons to do so; the adverse impacts of COVID-19 fall into this category. 

Applications for part-time study for current students will be considered on a case-by-case basis. If candidates wish to change their attendance to half-time due to the impact of COVID-19, they should first discuss this with you, their supervisor, to ensure that they are able to progress their studies at a rate consistent with a half-time study load. 

If the candidate is in receipt of a scholarship funded by an external organisation, they will need to check whether the conditions of their scholarship permit part-time study. 

Please note that if the candidate is a scholarship recipient and their change to part-time status is approved, their scholarship will become taxable (this is an ATO requirement and not something determined by the Australian National University). A Taxation Declaration Form will need to be completed and sent to the Graduate Research Office. 

Please also note that if the candidate is an international student in receipt of a scholarship and they convert to part-time, it is likely that they will need to apply for an extension of their student visa in the future in order to complete their studies. 

Scholarships and emergency financial support

Additional emergency financial support is available for HDR candidates. More information here.