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PROGRAM TRANSFER BUSINESS PROCESS

Description: Program transfers are available to current students who wish to change the degree/program in which they are studying without having to go through the full application process.

Students are eligible to apply to transfer between programs at the same level (eg. undergraduate to undergraduate or graduate to graduate).

How: Program transfers can be applied for using the online Application for Program Transfer form found at http://www.anu.edu.au/sas/forms/ProgramTransferGuidelines.pdf or by using a hard copy form available from Student Administration Services, College offices, some school offices and other admin centres.

When: Program transfer applications must be lodged prior to the semester/session in which they are to take effect. The standard deadlines are:

• Transfers to take effect in Semester 1 are to be lodged by the second Friday of December;
• Transfers to take effect in Semester 2 are to be lodged by the last teaching day of Semester 1;
• Transfers to take effect in non-standard sessions are to be lodged no later than two weeks prior to the commencement of the session the transfer is to take effect from.

Late Fees: Program transfers may be accepted late (up until two weeks prior to the commencement of the semester in which they are to take effect), however a $125 late fee is applicable. Applications will not normally be accepted less than two weeks prior to the commencement of the session the transfer is to take effect from.

Where: The preferred method of application is by submitting the online form, however, hardcopy applications can be submitted to Enrolments or the relevant College/area Office.

NOTE: If a student is approved for a program transfer, the new program’s fees will be calculated at the rate determined by the new admit term*. The new admit term will be set as the session the transfer is to take effect from. For example if a student commences a program in 2006 and transfers to a new program in 2008, he or she will be liable for the fees calculated at the 2008 rate. This affects Fee paying and HECS students.

*With the exception of those protected by the pre-2005 transitional rules, and those transferring under the transfer to graduate trial process.

PROCESS

1. Program Transfer Application form is either submitted to Student Administration or College/area Administration Office via online form or hardcopy form posted/personally subitted/faxed/scanned or other. If the form is submitted to a College/area it is forwarded to Enrolments for logging on Student21
2. Form is logged on Student21 as a new application by Enrolments
3. Hardcopy form is sent to College/area for approval by internal mail
4. Form is sent to Student Admin by College/area with approval/declination clearly signed off by an appropriate delegate
   
   If approved:
   
5. Student is admitted and matriculated into their new program on Student21 by Enrolments staff
6. A letter is generated confirming that the transfer has been approved and sent via email to the student by Enrolments
7. Student is term activated against the new program (liability status is confirmed) by Enrolments
8. Cohort year row added (if applicable) by Enrolments staff
9. Student’s enrolment is dropped for the term the transfer is to take place and any subsequent term. The student is instructed to re-enrol against the new program as part of their offer letter
10. The form and any associated paperwork is filed with Student Records
    
    If declined:
5. Application is marked as DENY (TRAN) on Student21 by Enrolments
6. Unsuccessful letter generated and sent to student via email by Enrolments
7. The form and any associated paperwork is filed with Student Records