Student Enrolment and Administrative Procedures (SEAP) Guide

Administration Terminology

Academic Adviser	Member of ANU College or Academic staff responsible for providing academic advice to students concerning their programs and/or courses.
Academic Progress	Students enrolled in undergraduate and graduate coursework awards in ANU colleges are expected to maintain a satisfactory level of academic progress. Academic Progress Rules are set out on the website www.anu.edu.au/cabs/rules.
Academic Transcript	See the Transcript of Academic Record entry.
Academic Year	The academic year refers to the ANU teaching calendar. The Academic year is divided into teaching periods usually of a fixed duration during which classes are conducted. Courses may be taken over one or more teaching periods. The course enrolment period is the period (or combination of periods) during which all activities of a course are taken (e.g. Semester 1, Summer Session, etc.). Most Undergraduate courses are taught in First or Second Semester. Intensive courses are offered in the non-standard sessions: Summer, Autumn, Winter and Spring.
Address	At the time of enrolment all students are required to register a Mailing Address to which all hardcopy University correspondence is sent. It is the student's responsibility to amend their address and phone contact details on ISIS as soon as the new details are known.
Admission	Applying for entry into an ANU program (except internal program transfers) or course/s.
ANIP	The Australian National Internships Program.
Assessment	The process by which a student's progress or achievement in a program/course is evaluated. The assessment of course performance is carried out in a variety of activities depending upon the course and may include tutorial participation, formal examinations, assignments, tests, essays, etc. It is University policy that lecturers will discuss and explain the assessment system to students in classes during the first two weeks of the Semester/Session.
ATO	The Australian Taxation Office.
BPAY	BPAY is a bill payment service operated over the phone or via the Internet by Australian financial institutions such as banks and credit unions. BPAY normally operates 24 hours a day thus enabling students to pay fees at a time that is convenient to them.
Census Date	The Census Date for a course is the date by which a student must: submit a completed Request for Commonwealth Support and HECS-HELP form or the Request for FEE-HELP Assistance form finalise the arrangements for payment of their student contribution amount if a Commonwealth supported student. The following dates apply: Semester 1 Census Date: 31 March Semester 2 Census Date: 31 August For course Census Dates in non-standard Sessions see the Study@ANU website
College Student Office	ANU is divided into 7 colleges each overseeing a variety of Schools, Centres, Research Schools and Institutes. The colleges administer the programs offered at ANU, and are usually responsible for providing academic advice, approving graduation eligibility and approving all changes to enrolment requests. To find your relevant College Office visit www.anu.edu.au/admin/ANUcolleges
Combined Program	A program that leads to more than one award. For example the Bachelor of Arts / Bachelor of Science program leads to the separate awards of Bachelor of Arts and Bachelor of Science after four years of full-time study. Undertaken individually, and not as part of a combined program, a BA and BSc would each take three years full-time study.
Commonwealth Assistance Notice (CAN)	A Notice that contains information about a student’s enrolment and use of Commonwealth assistance. This Notice will be provided to students electronically.
Commonwealth Higher Education Student Support Number (CHESSN)	A unique identifier for each student that will remain with you throughout your university studies. It allows you to access Commonwealth assistance for higher education. You can use this number to access information on the consumption of your SLE and use of Commonwealth assistance.
Commonwealth Supported Place(CSP)	A Commonwealth supported place is a higher education place for which the Government makes a financial contribution. It is one of the ways in which the Government contributes to the cost of students’ education. Commonwealth supported places were previously referred to as Higher Education Contribution Scheme (HECS) places.
Concurrent Enrolment	Enrolment by a student in a program concurrent with another program; only permitted with the approval of the relevant Delegated Authorities.
Conferring Ceremony	The public ceremony at which awards of the University are presented to and conferred upon those persons who are deemed to have completed all the requirements for the respective award of the University
Co-requisite (Course)	Courses that must be taken in the same academic year or session as another specified course, unless exempted by the Course Authority. Students must enrol in and continue enrolment in the co-requisite/s before enrolment in the specified course is regarded as effective.
Course	A discrete entity of study in a subject, normally of one semester or session in duration. A four character alphabetic subject area code and a four-digit numeric catalogue number identify each course. The first digit denotes the stage/year of the program in which the course is normally taken. Each course is normally assigned a unit value that is a measure of the proportion of the academic progress that a course represents within the total credit for the program.
Course Authority	Member of an ANU College with responsibilities in relation to a particular course.
Coursework	A group of courses constituting all or part of the requirements for an award (degree, diploma, certificate).
Credit or Credit Transfer (Status)	Students admitted to a program at the University, or transferring between programs in the University, on application, may be granted credit (status) in the new program on the basis of previous tertiary studies.
Cross-Institutional Student	Where the student undertakes courses at one institution (the host provider) while formally enrolled for an award at another institution as part of a program of another institution (the home provider), where there is an arrangement for recognition of study by both institutions. Cross-institutional enrolments normally incur a debt or tuition fee charge at the institution where the course/s are undertaken.
Deadlines	Final dates to apply or submit various forms/documents. Students submitting after a deadline will usually incur a late fee or submission refusal.
Deadlines (Fees)	The University has set final dates for payment of all fees (e.g. up front HECS-HELP, Tuition Fees, etc.). Students who fail to pay by the specified dates may have their enrolment cancelled. If permitted to reregister their enrolment by the Registrar they will be required to pay all outstanding fees plus a penalty fee as determined by the University.
ANU College Dean	The Dean of an ANU College is responsible for the management of the College’s undergraduate and graduate educational programs.
Deferment	Deferment is the postponement of the commencement of a program of study, usually for no more than one year. Persons who have been offered a place in an undergraduate award program may defer initial enrolment for one year. Such persons must re-apply for their deferred place in the following year and must not undertake study in higher education during the deferment. Deferment must be applied for by the specified date.
DEEWR	The Department of Education, Employment and Workplace Relations.
Delegated Authority	Staff member of an ANU College with specified responsibilities in relation to courses and programs or other administrative duties.
DIAC	The Department of Immigration and Citizenship.
Domestic Student	A student who is an Australian citizen, a New Zealand citizen or the holder of an Australian Permanent Resident visa.
Discipline	A field of related studies.
DTF	Domestic Tuition Fee. Fee payable by Australian citizens or permanent residents enrolled in a course on a fee-paying basis.
EFTSL	'Equivalent Full-Time Student Load' is a measure of student load expressed as a proportion of the workload for a standard annual program, based on the accumulated course EFTSL for a program. For graduate research students, a weight of one if full-time; half if part-time; for undergraduates and non-research graduates determined on course enrolment.
Email Address	The University assigns students an email address to which University correspondence will be sent. You should check your email regularly
Enrolment	A student's enrolment refers to the formal registration of program structure such as selected courses, program leave and a student to a program; (expressed as enrolment in a program, College or course). All new and continuing students must formally enrol by registering courses on ISIS. Enrolment instructions for new students are provided at the time of offer of admission.
Enrolment Variation	Within prescribed rules and deadlines, students may, having completed formal enrolment procedures, vary their enrolment by adding or dropping courses.
Exclusion	Refusal of re-enrolment due to an unsatisfactory rate of progress — see the Academic Progress Rules or Discipline Rules for more information.
Exemption	Students in the ANU College of Law and some ANU College of Arts & Social Sciences departments may be exempted from undertaking a compulsory course for the program on the basis of previous completion of the course, or an equivalent course. However, a course of equivalent unit value must be substituted. An exempted course counts towards program requirements and satisfies prerequisite requirements for other courses but the unit value of the exempted course does not count towards the units taken towards the program.
FEE-HELP	A loan scheme to help eligible non-Commonwealth supported students pay their domestic tuition fees (DTF). Australian citizens and holders of a permanent humanitarian visa are eligible for FEE-HELP assistance.
FEE-HELP Balance	The amount of FEE-HELP that a student may access at a given point in time. The FEE-HELP balance is the FEE-HELP limit minus the amount of FEE-HELP that a student has used up to a certain point in time.
FEE-HELP Limit	The maximum amount of tuition fees that a student can receive a FEE-HELP loan for over their lifetime. The limit in 2009 is $104,142 for medicine, dentistry, veterinary science students and $83,313 for all other students. This limit is indexed each year. See the Fees website for more details.
Full-time Student	ANU students studying 18 or more units in a half year (January - June or July - December) are considered to be full-time students. International Students should note that they are normally required to be enrolled at 100% intensity which normally equates to 24 units in a half year.
Graduand	A student who is deemed to have completed requirements for an award of the University but has not yet had the award conferred.
Graduate	A student who has had an award conferred. A person who holds a degree or diploma from a tertiary institution.
Graduate Coursework	Undertaking a Graduate Certificate, Graduate Diploma or Masters by coursework program.
Graduate Research	Undertaking a Masters of Philosophy or Doctor of Philosophy (PhD) program.
Graduation	Refers to the process of granting and conferring (presenting) awards of the University. This can occur at a formal conferring ceremony, or in absentia.
GST	Goods and Services Tax.
HECS	Students who prior to 2005 did not pay tuition fees were required to contribute towards the cost of their education under the Commonwealth Government's Higher Education Contribution Scheme (HECS). HECS liability was derived by calculating the proportion of a full-time load a student was undertaking and was assessed at the Census Date in each semester.
HECS-HELP	A scheme that includes up front payment discounts and loans to help eligible Commonwealth supported students pay their student contribution amounts.
Higher Education Loan Program	A loan program to help eligible students pay student contribution amounts (HECS-HELP), tuition fees (FEE-HELP) and overseas study expenses (OS-HELP).
Higher Education Provider	Universities and higher education institutions listed in subdivision 16-B of HESA and providers as determined by the Minister under section 16-35 of HESA.
HESA	Higher Education Support Act 2003, see http://scaleplus.law.gov.au/html/pasteact/3/3633/top.htm.

ILP	Information Literacy Program offered through the University Libraries
Intensity of study	The distinction, in relation to a student's program load, between full-time and part-time. (See also Full-time Student and Part-time Student). Sometimes referred to as full-time intensity.
International Student	A student who is not an Australian or New Zealand citizen or the holder of permanent resident status. Required to hold a visa to study in Australia and is liable for international student fees (ISF) payable to the University either by the student or a sponsor.
ISF	International Student Fee (see also International Student).
ISIS - Interactive Student Information Services	ISIS (Interactive Student Information Services) is a web-based system that allows students to access certain personal and academic information held on the University's student system, including examination results, enrolment and graduation details.
Local Student	See Domestic student.
Major	An approved sequence of courses from a subject area, approved by the responsible ANU College Majors are recorded on the official Transcript of Academic Record.
Mark	A number indicating a student's performance in an assessment activity or a course. Raw marks, which may be scaled, become final marks after approval by the Delegated Authority.
Minor
Non-award Program/Courses	Courses not leading to an award; may be components of a pre-tertiary, undergraduate or graduate award program. Students in such programs have permission to undertake certain courses from an award program and receive normal instruction, assessment and examination results in the courses.
OS-HELP	A loan available to eligible undergraduate students who undertake some of their program overseas.
Part-time Student	ANU students studying 17 or fewer units in a half year (January - June or July - December) are considered to be part-time students. International Students should note that they are normally required to be enrolled at 100% intensity which normally equates to 24 units in a half year.
Permanent Resicent	The holder of an Australian Permanent Residency visa.
Plan	This indicates the major, specialisation or stream within a program.
Potential Graduand	A student who can expect to complete program requirements at the end of the current semester/session on the successful completion of all courses for the semester/session.
Pre-1997 Student	A pre-2005 HECS student who commenced their program prior to 1997. The maximum student contribution amounts for a place for pre-1997 students are lower than those for other pre- 2005 students.
Pre-2005 HECS Student	A student, who prior to 1 January 2005 was enrolled in a HECS-liable place, has not completed or discontinued their program and who incurred a HECS debt for the program prior to 31 December 2004.
Pre-2005 PELS Student	A continuing student who accessed PELS before 2005 and who may access FEE- HELP under PELS eligibility requirements.
Prerequisite (Course)	Usually refers to a course. Some courses have prerequisites based on Year 12 studies. Within programs at the ANU, prerequisite refers to courses that must be completed satisfactorily before enrolment will be permitted in a specified course.
Program	A structured sequence of study, undertaken in one or more colleges of the University, normally leading to the award of a degree, diploma or certificate. The program is controlled by one or two (in the case of combined programs) specified authorities. A program is identified by a four-digit code, e.g. 3100 Bachelor of Arts.
Program Authority	The person within an academic organisational unit (e.g. Dean or Director) responsible for the management of a program and ensuring the academic requirements of a program are met.
Program Leave	An approved period of leave from a program may be granted to a student on application. Such leave is normally restricted to a maximum period of two semesters in the first instance. Students must apply using the online application form.
Program Transfer	Students may apply to transfer from one ANU program to another at the same level (e.g. Undergraduate to Undergraduate). Applications must be submitted using the online application form.
Request for Commonwealth Support and HECS-HELP form	The electronic form that an eligible student must complete in order to receive a Commonwealth supported place and HECS-HELP.
Request for Commonwealth Support form	The electronic form that pre-2005 HECS students must complete in order to receive a Commonwealth supported place, HECS-HELP and FEE-HELP.
SAS	Student Administration Services (SAS) is located at the ANU Student Exchange, 121 Marcus Clarke Street and Melville Hall (12). SAS contains areas such as Admissions, Enrolments, Fees, Examinations, Timetabling and Graduations. The SAS Enquiries Counter on the Ground Floor of the ANU Student Exchange, 121 Marcus Clarke Street, is a good first point of contact for any administration questions. The SAS Enquiries Counter is also where student cards, tuition fee payments and academic transcripts are processed.
Semester	In each academic year there are two semesters (Semester 1 and Semester 2), normally of 13 weeks duration divided into two teaching periods, with a non-teaching period of two weeks between each of the two teaching periods.
Semester Course	A course offered during First or Semester 2
Session	The session is the academic period of study. For most students this will be Semester 1 and Semester 2. It could also be a non-standard session (Summer, Autumn, Winter or Spring Session).
Specialisation
Sponsor	An organisation such as an employer or government agency that officially registers with the ANU to pay the tuition fees directly to the University for one or more students.
Status	See Credit or Credit Transfer.
Student Contribution Amount	The amount that a Commonwealth supported student pays for a course of study. The amount will vary depending on the discipline area (bands) to which the courses belong and when a student commenced.
Student Contribution Band Student Learning	One of four bands of disciplinary areas into which a given course of study will fall. The student contribution amount/charge for each course will vary depending upon discipline area (band) to which a course belongs. See the Fees Section of this Guide for more detail on Student Contribution banding.
Student Learning Entitlement (SLE)	An entitlement that gives eligible students access to a Commonwealth supported place. There are three types of SLE: ordinary SLE, additional SLE and lifelong SLE. Normally students are entitled to up to 7 years full-time equivalent of SLE.
Student Load	The proportion of the standard full-time program taken by a student in a particular stage of a particular program calculated on the sum of the weight of all courses undertaken. (See also EFTSL.) The standard full-time annual student load for most programs is 48 units.
Supplementary Examination	Supplementary examinations are available to students who are subject to the provisions of the Examinations Rules under certain conditions. If you are eligible to sit a supplementary examination in a course you will be notified on your results. A course grade of PX in the grade column indicates you are eligible to sit a supplementary examination. All students should familiarise themselves with the Examinations Rules.
Testamur	The official document certifying that a student has been admitted to an award and had the award conferred in person or 'in absentia'. It may include details of award level (e.g. Honours) and specialisation.
Transcript of Academic Record	A Transcript of Academic Record is a certified statement detailing a student's complete academic record at the University. It includes details of all programs/courses in which the student has had an effective enrolment and the marks/grades achieved in courses. (Marks are only included for courses taken since 1994.) It also lists University prizes and graduation details where applicable. It is issued to students on request and the payment of a charge.
Transfer	See Program Transfer
UAC	NSW and ACT University Admissions Centre.
Undergraduate	A student enrolled in and not yet completed or graduated from a bachelor degree, diploma or associate degree program (pass, honours or graduate entry).
Unit	This is an indicator of the value of the course within the total program. Most courses are valued at 6 units.
University ID (Student Number)	A seven-digit number which uniquely identifies a student or staff member at the University.
Warning	This is an official notification by the University (via email or mail) that a coursework student (undergraduate or graduate) has infringed the Academic Progress Rules for the first time in a program.
www.goingtouni.gov.au	A government website that contains information on programs/courses and higher education providers (universities) for students and prospective students. Through this website, and using their CHESSN and other unique information, students can access information on their usage of Commonwealth support.

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