Checklists for HERDC Collection Categories

The following checklists give an indication of the materials which must be provided to the Research Office as supporting documentation for each research publication claimed in the DIISR collection. These materials are usually subject to internal and external audit, and as a result, any claim not accompanied with the correct supporting documentation will be excluded from the collection.

• Books (Category A1)
• Book Chapters (Category B1)
• Journal Articles (Category C1)
• Conference Papers (Category E1)

Books (Category A1)
In order to prove that the book you are claiming qualifies for the DEST collection, you must provide the following materials:
	Photocopy of front/title page
	Photocopy of contents list
	Photocopy of preface and/or introduction and/or first chapter (if no preface or introduction available)
	Photocopy of page including bibliographical information (ISBN or ISSN, author(s), publisher, all dates referring to copyright, publication, printing and distribution)
	Evidence indicating the author's affiliation to the university (ie. photocopy of byline or signed affiliation statement where a byline is not available or is ambiguous)

Book Chapters (Category B1)
In order to prove that the book chapter you are claiming qualifies for the DEST collection, you must provide the following materials:
	Photocopy of front/title page
	Photocopy of contents list
	Photocopy of preface and/or introduction
	Photocopy of page including bibliographical information (ISBN or ISSN, author(s), publisher, all dates referring to copyright, publication, printing and distribution)
	Evidence indicating the author's affiliation to the university (ie. photocopy of byline, contributors' list or signed affiliation statement where no byline is available or clear)
	Photocopy of the chapter being claimed
If the chapter is a new chapter in a revised edition, you must provide:
	Photocopy of the contents page of previous edition

Journal Articles (Category C1)
In order to prove that the journal article you are claiming qualifies for the DEST collection, you must provide the following materials:
	Photocopy/offprint of article
	Photocopy of journal title/volume and issue number, year of issue, copyright date, ISSN and contents list (if this information is not evident on article offprint)
	Evidence indicating the author's affiliation to the university (ie. photocopy of byline or signed affiliation statement where a byline is not available or is ambiguous)
If the journal is not already indicated as 'refereed' in RePublic, or listed in ISI Master Journals List, or indicated in Ulrich's Periodical Directory, you must provide proof that the article/journal is refereed or peer reviewed in any of the following formats:
	Statement (letter, email) from editor of journal OR
	Statement copied from within the journal OR
	Statement from the publisher's/journal's website OR
	Photocopy of a review given to the article

Conference Papers (Category E1)
In order to prove that the conference paper you are claiming qualifies for the DEST collection, you must provide the following materials:
	Photocopy or offprint of conference paper
	Photocopy of proceedings titles, contents, copyright date, ISBN/ISSN (can be pages from CD-ROM, website etc)
	Proof of national or international significance (from conference materials - eg. List of participants)
	Evidence indicating the author's affiliation to the university (ie. photocopy of byline or signed affiliation statement where a byline is not available or is ambiguous)
You must also prove that the full conference paper was independently refereed or peer reviewed. This can be provided in any of the following formats:
	Statement (letter, email) from editor of proceedings or organiser of conference OR
	Statement copied from within the proceedings OR
	Statement from the conference's website OR
	Photocopy of a review by a peer given to the author
Note that papers for which only the abstract or extended abstract was refereed, cannot be counted in the collection.