Checklists for HERDC Collection Categories
The following checklists give an indication of the materials which must be provided to the Research Office or local College staff members as supporting documentation for each research publication claimed in the HERDC, DIISR collection. These materials are stored in the ARIES database and are subject to internal and external audit, and as a result, any claim not accompanied with the correct supporting documentation may be excluded from the collection.
Books (Category A1) |
| In order to prove that the book you are claiming qualifies
for the HERDC collection, you must provide the following materials: |
 |
Pdf of front/title page |
|
Pdf of contents list (can combine several pages into one pdf) |
|
Pdf of preface and/or introduction and/or first
chapter
(if no preface or introduction available) |
|
Pdf of page including bibliographical information
(ISBN or ISSN, author(s), publisher, all dates referring to copyright, publication, printing and distribution) |
|
Evidence indicating the author's affiliation with the
university
(ie. Showing in the byline or contributors' list or a signed affiliation statement where no byline is available) Affiliation statement from staff |
|
Provide Codes most appropriate to research discipline - FoR Codes & SEO Codes.
They are required for ERA (Excellence in Research for Australia) and statistical purposes. |
Book Chapters (Category B1) |
| In order to prove the book chapter you are claiming qualifies for the HERDC collection, you must provide the following materials: |
|
Pdf of front/title page |
|
Pdf of contents list |
|
Pdf of preface and/or introduction (can combine several pages into one pdf) |
|
Pdf of page including bibliographical information (ISBN or ISSN, author(s), publisher, all dates referring to copyright, publication, printing and distribution) |
|
Pdf of the chapter being claimed |
|
Evidence indicating the author's affiliation with the university
(ie. Showing in the byline or contributors' list or a signed affiliation statement where no byline is available) Affiliation statement from staff |
|
Provide Codes most appropriate to research discipline - FOR Codes & SEO Codes. They are required for ERA (Excellence in Research for Australia) and statistical purposes. |
| If the chapter is a new chapter in a revised
edition, you must provide: |
|
Pdf of the contents page of previous edition |
Journal Articles (Category C1) |
| In order to prove the journal article you are claiming qualifies for the HERDC collection, you must provide the following materials: |
|
Pdf found online or a scan of the full article |
|
Pdf showing journal title/volume and issue number, year of issue, copyright date. Also add ISSN and contents list (if this information is not evident on article offprint) |
|
Evidence indicating the author's affiliation with the university
(ie. Showing in the byline or contributors' list or a signed affiliation statement where no byline is available) Affiliation statement from staff |
|
Provide Codes most appropriate to research discipline - FOR Codes & SEO Codes. They are required for ERA (Excellence in Research for Australia) and statistical purposes. |
| If the journal is not already indicated as 'refereed' in ARIES, Thompson Reuters Master Journals List, or indicated in Ulrich's Periodical Directory, you must provide proof that the article/journal is refereed or peer reviewed in any of the following formats: |
|
Statement (letter, email) from editor
of journal OR
Statement copied from within the journal OR
Statement from the publisher's/journal's website OR
Pdf of a peer review report for the article |
Conference Papers (Category E1) |
| In order to prove the conference paper you are claiming qualifies for the HERDC collection, you must provide the following materials: |
|
Pdf of the full conference paper (found online or scan it) Papers for which only the abstract or extended abstract was refereed cannot be counted in the collection. |
|
Pdf of proceedings title, contents, copyright date, ISBN/ISSN (can be pages from CD-ROM, website etc) Please also provide url of conference website. |
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Proof of national or international significance from conference materials - eg. List of participants. |
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Evidence indicating the author's affiliation with the university (ie. Showing in the byline or contributors' list or a signed affiliation statement where no byline is available) Affiliation statement from staff |
|
Provide Codes most appropriate to research discipline - FOR Codes & SEO Codes. They are required for ERA (Excellence in Research for Australia) and statistical purposes. |
| You must also prove that the full conference paper was independently refereed or peer reviewed. This can be provided in any of the following formats: |
|
Statement (letter, email) from editor of proceedings or organiser of conference OR
Statement copied from within the proceedings OR
Statement from the conference's website OR
Pdf of a review by a peer given to the author |
