Issuing Subpoenae to the ANU

When issuing a subpoena, summons or notice for non-party production (“Subpoena”) to the Australian National University, please note that the following procedures have been adopted by the University to enable staff to respond to a subpoena efficiently:

Address for service

Subpoenae should be addressed to “The Proper Officer” and delivered to:

Legal Office
1st Floor, Chancelry Building
East Road
The Australian National University
Acton, ACT, 0200

Time for compliance

Please allow at least 14 days before the date required for production to enable the University to search for and locate any documents that match the description in the subpoena. If the documents are stored off-campus it may take more time to search the records.

Schedule

The University requests that the description of documents sought be as specific as possible. This includes supplying the following where available:

• identifying details about any person who is the subject of the subpoena, such as a date of birth or student/employee number
• the type of documents required
• the time period for which documents are required
• any specific areas of the University from which documents are sought

Conduct money

The purpose of conduct money is to provide a reasonable recompense for the cost to the University of complying with a subpoena. Those costs include staff time in locating and searching records, resources involved in copying documents, and delivery of documents to the appropriate Court or Tribunal. The University has assessed the minimum cost of handling a subpoena to be $55.00 and requests that this sum be made available upon service of any subpoena. Cheques should be made out to “The Australian National University”. This amount will cover up to one hour of staff time searching records, copying up to 100 pages and delivery. Where this amount is expected to be insufficient to cover the costs associated with the subpoena, the University will notify the issuing firm as soon as is practicable that additional costs may be incurred. Additional costs will be assessed at the following rates:

• staff time @ $55.00/hr
• photocopying documents @ $0.20/page
• professional time @ $250.00/hr

If you have any questions regarding these requirements, please do not hesitate to contact the Legal Office in writing at the address shown above, email or phone the office on 6125 8489 for further information.

Ken Grime
University Counsel